What is HR Automation?

HR Automation is the automation process that uses intelligent tools and workflows to facilitate and perform (or partially perform) HR tasks.
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HR Automation is the automation process that uses intelligent tools and workflows to facilitate and perform (or partially perform) HR tasks. By automating various routine tasks, considerable time can be gained to focus on more important tasks and strategic objectives.

HR Automation consists of three phases:

  1. Digitising standard processes
  2. Linking systems to each other
  3. Automating internal HR processes

For each phase of HR Automation, specific tasks or parts of tasks can be considered.

Tasks that can be automated, per phase

Phase one: digitising standard processes

Entering employee changes
Digitising payroll processing/payslip
Digitising absence process
Digitising leave process
Digitising recruitment & selection process
Digitising onboarding processes
Digitising appraisal process
Digitising time registration
 

Phase two: linking systems together

Time registration in payroll processing
Recruitment & selection in payroll administration and time registration
Absence registration under the ARBO (Dutch Working Conditions Legislation) service
Assessment for pay rises

Phase three: automating internal HR processes

Communication processes (for example, regarding contract extension)
Communication processes between systems
Information gathering automation with digital forms
Automated creation of different Word documents
Creation and automation of different emails (templates)
HR Automation for employee complaints
 

As said, HR Automation can make the life of HR professionals - and all employees in an organisation - much easier, by taking work off their hands, supporting work processes and tasks and simplifying good strategic decision-making. But before you start with HR automation, make sure everybody within the organisation is on the same page. HR automation should be an important topic in your HR strategy.

Nowadays many HR software suppliers offer solutions for HR automation. One key element in using HR automation is the usage of HR workflows. For example, have a look at our HR-inbox features. which help you fully automate the employee onboarding flow.

The practical advantages of 
HR Automation for an organisation

  1. Easy to apply orderly workflows.
  2. When a new process is started, everything can be accepted within 5 minutes before proceeding.
  3. Information is simply and efficiently entered at the source. Checks and decisions are then immediately set in place automatically.
  4. Managers can see with one click which employees are available.
  5. Managers have easy access to personnel files and immediately after logging in, they can see what they need to do next.
  6. In particular, the progress of various work processes is monitored for the purpose of an efficient workflow.
  7. Manual input and performance of tasks are considerably reduced.
  8. Faster and improved decision making with easily accessible information from the HR system or integrated applications. Immediate overview via a handy storyboard.

How does HR process automation work in practice?

Listed below are a number of applications:

  1. Creation of digitised forms and templates for documents to digitise information gathered.
  2. Digital storing of important personal data (such as personal data, birthdays, milestones and successfully completed projects).
  3. Automated collection of specific data and direct incorporation into forms or templates.
  4. Setting up workflows with tasks, documents and information in accordance with established procedures (tracks), with transmission to other participants. For instance, for the recruitment cycle, onboarding or counselling of a dissatisfied employee/manager.
  5. Being able to see each day at a glance and on your own dashboard what needs to be done and being able to manage the planning and tasks.
  6. Receiving notifications from integrated software and using this to start a case or workflow immediately.
  7. Starting HR tasks immediately from emails received or sent.
  8. Sending notifications to others and to various integrated applications as soon as a case has been successfully completed.
  9. Managing and coordinating workflows; for instance with user groups and departments. With web-based software, several people can simultaneously work online on tasks anywhere and at any time (on any browser).
  10. Exchanging information with other applications such as payroll processing or software for performance management.
  11. Organising all your files systematically and sharing them with employees and teams.

These examples are based on working with Nmbrs® and are not available in all software.

 

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HR Automation

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